Terms & Conditions

Terms & Conditions- updated September 2026 

Gymnasts must be on time, so they are ready to register and participate in the warm up. They will not be able to take part in the class if they are more than 20 minutes late.

Parents/Guardians are not allowed in the gym hall, unless it is a parent & child class or they have been invited by the head coach, this is due to safeguarding. If a parent/guardian needs to speak to a member of staff, they should ring door bell at the entrance, and a staff member will come to the door if they are available. Any queries about your child’s gymnastics, contact Victoria (owner) or club welfare officer by email.

No one should enter the gym through the exit door, this includes gymnasts. 

Parents/guardians must be responsible for their child's before & after the class, this includes whilst being in the car park & they are also responsible for non -participating children whilst on the premises.

No food is to be taken into the gym hall, a named water bottle can be brought into the gym (no fizzy drinks).

Gymnasts should wear a leotard, leggings or shorts & t shirt. Long hair must be tied up & gymnasts should have bare feet. No baggy clothing, dresses, hoodies or jeans.

No jewellery or watches to be worn, this includes parents whilst they are helping in the parent & child class. Studded earrings must be taped up, until they can be removed (6 weeks are piercing is done) Unsuitable clothing or jewellery can invalidate the clubs insurance with British Gymnastics, so the coach has the right to refuse a child to participate on grounds of reasonable safety.

Your child must go to the toilet before class and ask permission to leave the gym hall if needed whilst in the class, if a child is unable to go on their own, the parent/guardian must stay on site and the coaches should be informed.

Parent/guardians must get permission to enter the gymnasium if they need to go into the changing room/toilet area. They can not enter if the gymnasts are coming in/ out of classes as they will be using the changing rooms. This is due to safeguarding of the gymnasts.

If a gymnast needs medication in class, the coach should be informed if the child can administer on their own. The medication should be names and dated (expiry) and collected at the end.

The club can not take responsibility for lost property, please ensure everything is named, items of clothing will be put in the lost property box. Anything of value the head coach will keep safe until claimed. The lost property box will be emptied at the end of each term. 

Parents/guardians must inform the club if their child has an injury before the class starts. If an accident occurs the first aider will administer first aid if needed & complete an accident form. Parent/guardians will be informed at the end of the class and a signature will be required.

Children come to the club because they enjoy sport, bullying is unacceptable behaviour and will be dealt with appropriately. If your child is unhappy or you are concerned regarding your child's welfare, then please contact the head coach and the situation will be dealt with appropriately. Alternatively contact the welfare officer via email welfare@victorygymnastics.co.uk

Correct and proper language should be used at all times, inappropriate or aggressive behaviour towards gymnasts, coaches, parents will not be welcome at the club.

The relationship between coach and gymnast should be professional at all time, so texting and emails will not be sent between coaches and gymnasts. If a parents needs to contact the club, then this should be done via telephone or email.

BRITISH GYMNASTICS INSURANCE is compulsory for all gymnasts and is non refundable. It is an annual payment. Registration & payment for membership is done directly with BG and must be done once a child has trialled and signed up to term time classes.

The club does not offer refunds on classes missed, it is up to the Head coach/owner to offer make up sessions, but only when there is space available in the gymnasts correct aged class.

The club does not offer refunds on classes if your child stops during the term.

It is the parents/guardians responsibility to keep the club updated on the gymnasts personal information such as medical or contact information.

Parents/guardians taking Videos or photographs are not permitted due to child protection of children in the gymnasium. If a photograph is needed, the parent/guardian must get authorisation by the club, no flash photography. The club will only take photos/videos of gymnasts if previous permission is given by parents on the clubs online booking system. These photos can be used for the activity signs in the gymnasium and advertising/social media such as Facebook & Instagram.

Please note all coaches hold British Gymnastics coaching qualifications, have been DBS checked and have safe guarding if over the age of 16 years. Coaches & trainee assistants are covered by British Gymnastics Membership & insurance.